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Abstracts Guidelines

Posters & Short Talks

To be considered, abstracts must be submitted through the online participant portal (not only saved as draft - see Abstract Guidelines below) before the deadline of February 1st.
All applicants are invited to share their scientific results at the event and all abstracts, whether they are selected or not for an oral presentation, will be on display as Posters during the entire course to facilitate discussions.
📌 Posters will be displayed on gridboards located in rooms Miro, Kandinsky and Monet at the venue, and should not exceed 100 cm (width) × 120 cm (length). If conditions permit, the Poster sessions in the evening may be held outdoors. All participants are required to attend every Poster session, irrespective of whether they are presenting.
If you would like your abstract to also be considered for a short talk, please answer 'Yes' to the question about oral presentation in your Online Participant Portal.
🎤 Oral presentations based on submitted abstracts will be selected by the Scientific Advisory Board for Elevator Pitchs or Workshop Talks delivered in the afternoon during the dedicated sessions.
Please note that selection for oral presentation does not exempt you from presenting the associated poster in the dedicated session.

Abstract submission guidelines

  • Each applicant can submit only one abstract to the event.
  • Abstract Track:
    • Applicants should select the Track 'Applicant Poster'. Please answer 'Yes' to the question about oral presentation if you would like your abstract to be considered for a short talk
    • Invited speakers should select 'Invited Speaker' track.
  • Title: Your abstract title should be short and informative, and must not exceed 200 characters. 
  • Authors and Institutions:
    • Please add authors by using the 'Add/Edit Author' button.
    • The presenting author can be changed by clicking the ‘Edit Author’ button of the preferred author and by choosing ‘Yes’ for ‘Presenter’ field.
    • The order of authors can also be changed by editing the ‘Numerical Order’ of an author.
    • Author names will be automatically formatted in the following style:  A. Smith, B. Jones, etc.
    • The author's workplace address must be added for every author listed – this can be done via the Add/Edit Author's Workplace(s) button.
  • Abstract Body: Your abstract body can have a maximum of 2000 characters (with formatting and spaces).
  • Editing and Submission: 
    • Clicking 'Save' will keep your abstract available for editing as a draft.
    • Please proofread your work carefully and ensure all details are correct ahead of the actual submission. You can view your latest draft version by clicking the ‘Preview’ button to obtain a pdf file of the abstract.
    • To submit your abstract to the event, simply click 'Submit' ahead of the deadline.

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